Fundraiser Planner

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Name for fundraiser?

Do you have a theme for the fundraiser?

Do you have a planning team?

First Name

Last Name

Phone

Email

First Name

Last Name

Phone

Email

First Name

Last Name

Phone

Email

First Name

Last Name

Phone

Email

First Name

Last Name

Phone

Email

Estimated # of guests?

Event location/ address?

Facility Contact:

Facility Contact Phone# / Email

What is their standard seating capacity?

Do they have an outdoor area (tent) available?

Does the facility have A/V available?

Do they have tables/chairs available?

What additional event equipment will you need?

What specialty décor will you need?

Will they be providing the food or will you have an outside caterer?

What is the caterers contact information:

Will you be providing a sit down dinner, buffet, or ordourves?

How many staff members will you need to work the event?

What are their assigned tasks?

Who will be the event manager?

Notes

Will you need assistance in securing Sponsors?

Do you have volunteers available?

What is your deadline for securing sponsors?

What is your break even ROI amount?

What is your fundraising goal?

Will there be a major gift?

How many door prizes will be offered?

What will be the sponsorship levels?

How will donations be acknowledged?

Will there be companion fund-raising within the event?

Food/beverage?

Yes
No

Would you like assistance in location a good caterer at the best value?

Yes
No

What is your marketing/promotion plan?

Will you need assistance in marketing/promoting your event?

Will you have an event website?

Publicity through Press?

Checkboxes

Print
TV
Radio

How are you handling payment for tickets?

How are you handling RSVP’s for the event?

Marketing Notes

What activities will be available during the event?

Would you like some more ideas for activities to be available during the event?

What fundraising opportunities will be available during the event?

Will you have a Silent auction?

Yes
No

Will you have a LIVE auction?

Yes
No

Would you like your auctions to be automated?

Yes
No

(make it available for your guests to bid on, on their phones (in person) / computer (off site)

What Prizes will be available for guests to win?

Play $ for tickets: Exchange rate?

Yes
No

(make it available for your guests to bid on, on their phones (in person) / computer (off site)

One giant raffle drum?

Yes
No

(make it available for your guests to bid on, on their phones (in person) / computer (off site)

Able to deposit tickets into designated prize containers?

Yes
No

(make it available for your guests to bid on, on their phones (in person) / computer (off site)

Event Activities/ Fundraising Options:

Website

Address

Columbus, OH
United States of America.

Phone

614-823-8200

Email Address

info@vipeventsmgmt.com

Business Hours

Monday/Friday: 8am to 6pm
Saturday: 9am to 12am